Selection Documents
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Please find below a comprehensive list of documents that must be uploaded with your application in order for it to be considered eligible.

**PLEASE NOTE**: The below is general guidance on the documents you need to gather to upload with your application. Some Host unievrsities may require additional documents, or may insist on certain documents below being compulsory. For this reason, we ask that you read the below information, in addition to the information provided by the host university on the programme information page. If you have any doubts, please ensure that you email your respective host university.

IMPORTANT INFORMATION:

  • All documents attached in electronic format to the application will also have to be submitted as original signed documents at the host institution if you are successfully selected.
  • You must upload scanned versions in (JPG, GIF) format only of all your original documents (transcripts, diploma, degree certificates, language certificates etc.). In addition, scanned versions of certified translations/official translations of all these documents into English are obligatory!

UNDERGRADUATE

DOCUMENTS DESCRIPTION TG1 TG2 TG3
Transcript of Records Must show that you have successfully completed at least one year of your undergraduate studies at the point of application. It must also show that you will still be at that level of study when the mobility will take place. Mandatory N/A Recommended
Official Certificate Copy of High School certificate Mandatory N/A Recommended
Official Language Certificate Must be issued by an official language school, university or equivalent and state the level of proficiency you hold in that language. Please refer to host university entry requirements for details of the level required. Mandatory N/A Mandatory
Pre-admission Letter Should be signed by representatives of the home university. Please click on the link to the left to download this document. Mandatory N/A Recommended
Learning Agreement Should be signed by representatives of the home university. Please click on the link to the left to download this document. Mandatory (exchange mobility only) N/A Mandatory (exchange mobility only)
Passport Only a scanned copy of the main page of your passport (the page with the photo). If you do not have a passport, then please provide a scanned copy of your national identity card or equivalent travel document. Mandatory N/A Mandatory
Current CV Your CV needs to be filled in as accurately as possible and must indicate that you have not resided nor carried out your main activitiy (studies, work etc.) for more than a total of 12 months during the last 5 years in one of the European countries. Please also detail in this document your proficiency of relevant languages that may be of use. Mandatory N/A Mandatory
Motivation Letter Statement of no more than 1 page to indicate motivation for the course, host university and ELEMENT programme. Mandatory N/A Mandatory
Document indicating that you belong to a disadvantaged group Should be issued by a public or private institution (such as universities, public authorities, NGOs etc.) N/A N/A Mandatory

 

 

MASTER

DOCUMENTS DESCRIPTION TG1 TG2 TG3
Bachelor's Degree Bachelor's degree or equivalent (which allows access to Masters studies) or a Confirmation of Status Letter confirming the expected date of graduation which must be before the foreseen starting date of the mobility. Mandatory Mandatory Mandatory
Transcript of Bachelor's Degree Transcript of bachelor's degree or equivalent (which allow access to Masters studies). Mandatory Mandatory Mandatory
Transcript of Records (master Level) If applicable. Recommended Recommended Recommended
Official Language Certificate Must be issued by an official language school, university or equivalent and state the level of proficiency you hold in that language. Please refer to host university entry requirements for details of the level required. Mandatory Mandatory Mandatory
Pre-admission Letter Should be signed by representatives of the home university. Please click on the link to the left to download this document. Mandatory N/A Recommended
Learning Agreement Should be signed by representatives of the home university. Please click on the link to the left to download this document. Mandatory (exchange mobility only) Mandatory (exchange mobility only) Mandatory (exchange mobility only)
Passport Only a scanned copy of the main page of your passport (the page with the photo). If you do not have a passport, then please provide a scanned copy of your national identity card or equivalent travel document. Mandatory Mandatory Mandatory
Current CV Your CV needs to be filled in as accurately as possible and must indicate that you have not resided nor carried out your main activitiy (studies, work etc.) for more than a total of 12 months during the last 5 years in one of the European countries. Please also detail in this document your proficiency of relevant languages that may be of use. Mandatory Mandatory Mandatory
Motivation Letter Statement of no more than 1 page to indicate motivation for the course, host university and ELEMENT programme. Mandatory Mandatory Mandatory
Document indicating that you belong to a disadvantaged group Should be issued by a public or private institution (such as universities, public authorities, NGOs etc.) N/A N/A Mandatory

 

 

DOCTORATE

DOCUMENTS DESCRIPTION TG1 TG2 TG3
Master's Degree Master's degree or equivalent (which allows access to Doctoral studies) or a Confirmation of Status Letter confirming the expected date of graduation which must be before the foreseen starting date of the mobility. Mandatory Mandatory Mandatory
Transcript of Master's Degree Transcript of master's degree or equivalent (which allow access to Doctoral studies). Mandatory Mandatory Mandatory
Transcript of Records (master Level) If applicable. Recommended Recommended Recommended
Official Language Certificate Must be issued by an official language school, university or equivalent and state the level of proficiency you hold in that language. Please refer to host university entry requirements for details of the level required. Mandatory Mandatory Mandatory
Study / Research Proposal Up to a maximum of 2 pages detailing proposed study and research topic. Mandatory Mandatory Mandatory
Recommendation Letter Issued by home university specifying the administrative and/or academic interest of the proposed mobility for the home university and support for the candidate. Recommended Recommended Recommended
Pre-admission Letter Should be signed by representatives of the home university. Please click on the link to the left to download this document. Mandatory N/A Recommended
Passport Only a scanned copy of the main page of your passport (the page with the photo). If you do not have a passport, then please provide a scanned copy of your national identity card or equivalent travel document. Mandatory Mandatory Mandatory
Current CV Your CV needs to be filled in as accurately as possible and must indicate that you have not resided nor carried out your main activitiy (studies, work etc.) for more than a total of 12 months during the last 5 years in one of the European countries. Please also detail in this document your proficiency of relevant languages that may be of use. Mandatory Mandatory Mandatory
Motivation Letter Statement of no more than 1 page to indicate motivation for the course, host university and ELEMENT programme. Mandatory Mandatory Mandatory
Document indicating that you belong to a disadvantaged group Should be issued by a public or private institution (such as universities, public authorities, NGOs etc.) N/A N/A Mandatory

 

 

POST DOCTORATE

DOCUMENTS DESCRIPTION TG1 TG2 TG3
Doctoral Degree Doctoral degree or equivalent or a Confirmation of Status Letter confirming the expected date of graduation which must be before the foreseen starting date of the mobility. Mandatory Mandatory Mandatory
Official Language Certificate Must be issued by an official language school, university or equivalent and state the level of proficiency you hold in that language. Please refer to host university entry requirements for details of the level required. Mandatory Mandatory Mandatory
Research Proposal Up to a maximum of 2 pages detailing proposed research topic. Mandatory Mandatory Mandatory
Recommendation Letter Issued by home university specifying the administrative and/or academic interest of the proposed mobility for the home university and support for the candidate. Mandatory Mandatory Mandatory
Pre-admission Letter Should be signed by representatives of the home university. Please click on the link to the left to download this document. Mandatory N/A Recommended
Invitation Letter Letter issued by head of department or academic unit of the host university where you would like to carry out the proposed research work. Recommended Recommended Recomended
Passport Only a scanned copy of the main page of your passport (the page with the photo). If you do not have a passport, then please provide a scanned copy of your national identity card or equivalent travel document. Mandatory Mandatory Mandatory
Current CV Your CV needs to be filled in as accurately as possible and must indicate that you have not resided nor carried out your main activitiy (studies, work etc.) for more than a total of 12 months during the last 5 years in one of the European countries. Please also detail in this document your proficiency of relevant languages that may be of use. Mandatory Mandatory Mandatory
Motivation Letter Statement of no more than 1 page to indicate motivation for the course, host university and ELEMENT programme. Mandatory Mandatory Mandatory
Document indicating that you belong to a disadvantaged group Should be issued by a public or private institution (such as universities, public authorities, NGOs etc.) N/A N/A Mandatory

 

 

STAFF

DOCUMENTS DESCRIPTION TG1 TG2 TG3
Highest Qualification Certificate Certificate evidencing highest qualification. Mandatory N/A N/A
Official Language Certificate Must be issued by an official language school, university or equivalent and state the level of proficiency you hold in that language. Please refer to host university entry requirements for details of the level required. Mandatory N/A N/A
Research Proposal Up to a maximum of 2 pages detailing proposed training, teaching, research and/or cooperation activities. Mandatory N/A N/A
Recommendation Letter Issued by home university specifying the administrative and/or academic interest of the proposed mobility for the home university and support for the candidate. Mandatory N/A N/A
Pre-admission Letter Should be signed by representatives of the home university. Please click on the link to the left to download this document. Mandatory N/A N/A
Invitation Letter Letter issued by head of department or academic unit of the host university where you would like to carry out the proposed research work. Mandatory N/A N/A
Passport Only a scanned copy of the main page of your passport (the page with the photo). If you do not have a passport, then please provide a scanned copy of your national identity card or equivalent travel document. Mandatory N/A N/A
Current CV Your CV needs to be filled in as accurately as possible and must indicate that you have not resided nor carried out your main activitiy (studies, work etc.) for more than a total of 12 months during the last 5 years in one of the European countries. Please also detail in this document your proficiency of relevant languages that may be of use. Mandatory N/A N/A
Motivation Letter Statement of no more than 1 page to indicate motivation for the course, host university and ELEMENT programme. Mandatory N/A N/A
Document indicating that you belong to a disadvantaged group Should be issued by a public or private institution (such as universities, public authorities, NGOs etc.) N/A N/A N/A

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